Privacy Notice
Last updated: September 2026
The Organised Place respects your privacy and is committed to handling your personal information responsibly, securely and transparently.
This privacy notice explains what personal information The Organised Place collects, why it is used, how it is protected and the rights you have in relation to your information.
Who I am
The Organised Place is a UK-based sole trader providing business support, project and programme management, project coordination and administrative services.
For data protection purposes, The Organised Place is the data controller for personal information collected and used for its own business purposes.
For privacy or data protection enquiries, please contact The Organised Place at hello@theorganisedplace.co.uk.
Information I may collect
Depending on how you contact or work with The Organised Place, I may collect:
• your name
• business or organisation name
• email address and telephone number
• information you provide through the website contact form
• information contained in enquiries and correspondence
• information required to prepare proposals, quotations or contracts
• information required to provide agreed services
• invoicing, payment and transaction information
• records relating to our business relationship
Please do not provide sensitive personal information through the website contact form unless it is necessary for your enquiry.
How I use your information
I use personal information where necessary to:
• respond to enquiries and communicate with you
• discuss, prepare and manage potential work
• provide the services you have asked me to provide
• manage our working relationship
• prepare quotations, contracts and invoices
• receive and record payments
• maintain appropriate business and financial records
• meet legal, regulatory and tax obligations
• protect the security and operation of my business
My lawful basis for using your information
Under UK data protection law, I must have a lawful basis for using your personal information. Depending on the circumstances, I may rely on:
• Contract – where the information is needed to provide services to you or to take steps at your request before entering into a contract.
• Legitimate interests – where it is reasonably necessary to operate and manage The Organised Place, respond to enquiries and communicate with clients and potential clients.
• Legal obligation – where I need to retain or use information to comply with legal, accounting or tax requirements.
• Consent – where I have specifically asked for your consent. You can withdraw your consent at any time.
Who I share information with
I do not sell or rent your personal information.
I may share personal information with trusted third-party service providers where necessary to operate my business or provide services. These may include:
• Microsoft 365 for email, document storage and business administration
• my website hosting and website service providers
• banking and payment providers
• professional advisers, where required
• government, regulatory or legal authorities where I am legally required to do so
I only share the information necessary for the relevant purpose and expect service providers to handle personal information securely and in accordance with applicable data protection law.
Information I process on behalf of clients
When providing services, I may be given access to personal information controlled by a client, for example information contained within their systems, documents or correspondence.
In these circumstances, the client will normally remain the data controller and The Organised Place will act on the client's instructions. I will only access and use this information as necessary to provide the agreed services and will handle it confidentially and securely.
Access to client information will be removed when it is no longer required for the work, and I will not retain copies unless this has been agreed with the client or retention is required by law.
How long I keep your information
I keep personal information only for as long as it is reasonably necessary for the purpose for which it was collected, including to meet any legal, accounting or tax requirements.
Enquiry information that does not lead to a working relationship will normally be deleted when it is no longer required.
Client and financial records may need to be retained for longer where required for legal, tax or accounting purposes.
Information accessed while providing services on behalf of a client will not normally be retained after the work has ended unless this has been agreed with the client or retention is required by law.
How I protect your information
I take appropriate steps to protect personal information from loss, misuse, unauthorised access, alteration or disclosure.
Measures used by The Organised Place include:
• password-protected accounts and devices
• multi-factor authentication
• device encryption
• secure cloud-based business storage
• appropriate access controls
• keeping business software and devices up to date
• limiting access to personal information to what is necessary for the work being carried out
While no method of storing or transmitting information can be guaranteed to be completely secure, I take reasonable and proportionate measures to protect the information entrusted to me.
International transfers
Some of the service providers I use may store or process personal information outside the United Kingdom.
Where personal information is transferred outside the UK, I take appropriate steps to ensure that it is protected in accordance with UK data protection law, including relying on recognised safeguards where required.
Your data protection rights
Depending on the circumstances, UK data protection law gives you rights in relation to your personal information. These may include the right to:
• ask for a copy of the personal information I hold about you
• ask me to correct information that is inaccurate or incomplete
• ask me to delete your personal information in certain circumstances
• ask me to restrict how your information is used in certain circumstances
• object to certain uses of your personal information
• ask for certain information to be transferred to you or another organisation
• withdraw consent at any time where I am relying on consent to use your information
These rights do not apply in every situation and there may be circumstances where I am legally permitted or required to retain or continue using information.
To exercise any of these rights, please contact hello@theorganisedplace.co.uk.
Website and cookies
When you visit this website, limited technical information may be collected automatically to help the website operate securely and effectively.
The website may use cookies or similar technologies that are necessary for its operation. If optional analytics, marketing or other non-essential cookies are introduced in the future, appropriate information and consent options will be provided where required.
The website contains links to third-party websites or social media platforms, including LinkedIn and Instagram. The Organised Place is not responsible for the privacy practices of those external websites, and you should review their own privacy information when using them.
Complaints
If you have any concerns about how I use your personal information, please contact me in the first instance at hello@theorganisedplace.co.uk and I will do my best to resolve your concern.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection.
Further information is available from the ICO at ico.org.uk.
Changes to this privacy notice
I may update this privacy notice from time to time to reflect changes to my services, business practices or legal requirements. The latest version will always be published on this website and the date at the top of the notice will be updated when changes are made.
Contact
If you have any questions about this privacy notice or how The Organised Place handles personal information, please contact:
The Organised Place
Email: hello@theorganisedplace.co.uk
United Kingdom